How To Create Events on Seat4events
To get started, simply sign up for free by filling in your basic details. You need to select a package before creating events.
Setting Up Event
Setting Up Tickets
Setting Up Seat Map
Setting Dates & Time
Adding Coupons
Add Team Member
Cancel Bookings
Setting Up Event
To Create a New Event:
Log in to your Seat4events account to access your Event Organisers dashboard.
Click on “Edit Profile” to add a profile picture, enter organisation/individual name (if different from username), job title, address and basic profile description.
Click on “Social” to add links to your social media pages. You can add your YouTube, Facebook, Instagram, Twitter, Pinterest, LinkedIn, Myspace, Skype, Vimeo, Blogger and lot more.
Go to “Password” to enter/reset a new password from your account.
Click on “Payout Method” and select any of the pay-out channels to add your details to either or all available pay-out channels.
Enter Information About Your Event:
Select Create Event to enter information about your event. Go to “Basic” and fill in your:
Event Name: Give your event a clear title.
Event Category: Select a “genre” for your event from the list.
Time Zone: Local time peculiar to location of event.
Event Tags: Enter keywords that will help your attendees find your event.
Event Description: Write a summary that describes the highlights, important details and information about your event.
Event Type: Either a physical location or online.
Event Location: Select the Country, State and/or City that applies to your event location from the list. Enter your “Venue Name” and click on Add. Enter the address of venue by ticking “Edit Full Address” and add the longitude and latitude coordinates of your venue by ticking “Edit Position”.
Contact Details: You can enter a different contact detail for each event by ticking this box if you wish to override your profile details.
Feature Image: This is your main event image; recommended image size is 1920x739px.
Image Gallery: Add other images to be displayed on your event page, recommended size is 710x480px.
Video: Add embedded video links via YouTube or Vimeo.
Top Banner Display: This refers to what is displayed on the top banner of your event page at the Frontend. Select “Image” to display the feature Image or “Gallery” to display images from your image gallery.
Save Event And Continue:
When you save your event, it will appear in “My Listings” where you can duplicate, edit, publish, and trash your events.
Continue editing your event.
Setting Up Tickets
Click On “Ticket” To Add Tickets:
Select ticket type: Choose an option from “No Seat”, “Seat List” – a simple list of seat/ticket numbers and “Seat Map” – assigning seats to tickets.
Click on “Add new tickets” to create a class or category of tickets.
Enter your ticket price: Select “Free” if you are not selling tickets or enter a price for this ticket category.
Enter total number of tickets for your event.
Enter the minimum and maximum number of tickets that an individual can purchase.
Enter a start date and end date for ticket selling.
Add colours: Select colours for your ticket border, ticket label and ticket content.
Add a description: Let attendees know any information about their ticket e.g. General Admission, Early Bird, Standing, Standard, VIP, VVIP, Tier 1, Second Release etc. This will appear when buying this ticket online and on e-ticket PDF document.
Click “Add ticket logo” to add a logo to your ticket, recommended size is 130x50px and .jpg or .png format.
Enter a private description: This will appear when this ticket is purchased.
Click on “Save”: When you finish editing each Ticket Class/Category.
Click “Add new tickets” to create another class or category of ticket.
Seat List: If you select Seat List for your event, you need to enter a label of numbers for your seats e.g. A1, A2, A3, A4, B1, B2 B3, B4, C1, C2, C4, C4 and so on.
Set Seat Allocation: Tick “Yes” to allow attendees to select seat when buying tickets or “No” to auto-select seat when buying your event tickets.
Save Event And Continue.
Your event will save in “My Listings” where you can duplicate, edit, publish, and trash your events.
Continue editing your event.
Setting Up Seat Map
Click on “Seat Map” if required and continue:
Here, we require you to accurately describe the seating arrangement or seat plan of your event or venue that will be used for Seat Mapping of tickets.
Seat Map Information: Check to confirm that the Event Name, Category and Venue Name are the same information about your event.
Venue Layout Options:
Click on “Venue Layout” and select an option from the drop down menu.
Irregular shape? Select yes if the venue is shaped irregularly, or no if otherwise.
Length and Width: Enter the approximate dimensions of the event space if known.
Seat Plan per Ticket Options:
Click on “Add Ticket Option” to tell us about the seat plan for each ticket category that you have created when Setting up Tickets.
Click on “Ticket Type” and select an option from the list of tickets that you have created in the Ticket Section.
Table Type: Select the type of table from the dropdown list or none if no table is required for this particular Ticket Type.
Number of Tables, Table rows and Columns: Enter the total Number of tables required for this particular Ticket Type and the corresponding Number of table rows and table columns.
Table Alignment: Select how the tables should align with each other on a row from the dropdown list for this particular Ticket Type.
Number of Chairs per Table: Enter the number of chairs per table. If no table is required, enter the total number of chairs required for this particular Ticket Type as Number of Individual Chairs.
Number of Chair rows and Columns: Enter the corresponding number of chair rows and columns that make up the total number of individual chairs for this particular Ticket Type.
Chair Alignment: Select how the chairs should align with each other on a row from the dropdown list.
Additional Comments: You can add notes, comments, descriptions and any other vital details that you deem essential for your Seat Map.
Click on “Add Ticket Option” to give details of the seating arrangement or seat plan of all other Ticket Types. Repeat the steps above for each ticket class that you wish to add to your Seat Map.
Additional Items :
Click on “Add Item” to tell us about any additional item within your seat plan or event space that you will like to capture in the Seat Map. Selects an item from the list, enter the number of the item as Counts and give more details if necessary in Additional Comments.
Seat Map Attachment:
You can send us an arial view image of the seating arrangement of your event so as to have a more accurate description of the information entered above. The image can be a sketch, pictures, screenshot or diagrams that is a representation of the Seat Map for your event.
Click on the “Add Image” button and select the file from on your hard drive. You can upload multiple files or images of your seat plan.
After adding the image, and you are okay with all the information regarding your seat plan, click on “Save Seat Map”
Save Seat Map And Continue:
Your event will save in “My Listings” where you can duplicate, edit, publish, and trash your events.
Continue editing your event.
Setting Dates & Time
Click On “Calendar” To Add Dates And Times:
Choose a calendar option from either “Manual” or “Reoccurring” to set up your event start and end dates and times.
You can set up an event that occurs across multiple dates and times.
Or set up reoccurring events with multiple time schedules and variable dates.
Save Event And Continue.
Your event will save in “My Listings” where you can duplicate, edit, publish, and trash your events.
Continue editing your event.
Adding Coupons
Click On “Coupon” To Add A Discount Code:
This will open a section where you can create a discount code for each class/category of tickets.
Select “Add Coupon” to add a discount code. Your discount code must be at least 5 alphanumerical characters.
Enter Discount Amount: This is an amount or a percentage of the original ticket price to be discounted.
Set dates and times: Enter the start date and end date that apply to the use of this coupon.
Select a ticket type: That is the class/category of ticket that is applicable to the coupon. Tick “All ticket types” to apply coupon to all tickets or tick the class/category of ticket that coupon is applicable.
Enter the “Quantity” of tickets: This is the maximum numbers of tickets that the discount coupon is applicable.
Delete Coupon: Click to delete coupon.
Add Coupon: Click on this to set up another discount code for a different class/category of ticket.
Save Event And Continue:
Your event will save in “My Listings” where you can duplicate, edit, publish, and trash your events.
Continue editing your event.
Add Team Member
Click On “Team Member” To Enter Username To Scan QR Code:
Set up permission for a member of your team to scan QR code with our mobile app by registering a username.
Save Event And Continue:
Your event will save in “My Listings” where you can duplicate, edit, publish, and trash your events.
Continue editing your event.
Cancel Bookings
Cancellation Policy:
Click on “Cancel booking” to set up a booking cancellation policy.
You can choose to allow attendees cancel booking by ticking “Yes” or “No” and set a period when cancellation is allowed.
Save Event And Publish:
Your event will save in “My Listings” where you can duplicate, edit, publish, and trash your events.
Click on “Publish” if you have finished editing your event and a member of Seat4events team will review and approve your event in a few minutes before it goes live.
While your event is awaiting review by Seat4events, it will appear as “Pending” on “My Listings” of the organiser’s dashboard.
Click on “Manage Event” to view data reports on your events.
Setting Up Event
Setting Up Tickets
Setting Up Seat Map
Setting Up Dates & Times
Adding Coupons
Adding Staff Member
Cancel Bookings
Setting Up Event
To Create a New Event:
Log in to your Seat4events account to access your Event Organisers dashboard.
Click on “Edit Profile” to add a profile picture, enter organisation/individual name (if different from username), job title, address and basic profile description.
Click on “Social” to add links to your social media pages. You can add your YouTube, Facebook, Instagram, Twitter, Pinterest, LinkedIn, Myspace, Skype, Vimeo, Blogger and lot more.
Go to “Password” to enter/reset a new password from your account.
Click on “Payout Method” and select any of the pay-out channels to add your details to either or all available pay-out channels.
Enter Information About Your Event:
Select Create Event to enter information about your event. Go to “Basic” and fill in your:
Event Name: Give your event a clear title.
Event Category: Select a “genre” for your event from the list.
Time Zone: Local time peculiar to location of event.
Event Tags: Enter keywords that will help your attendees find your event.
Event Description: Write a summary that describes the highlights, important details and information about your event.
Event Type: Either a physical location or online.
Event Location: Select the Country, State and/or City that applies to your event location from the list. Enter your “Venue Name” and click on Add. Enter the address of venue by ticking “Edit Full Address” and add the longitude and latitude coordinates of your venue by ticking “Edit Position”.
Contact Details: You can enter a different contact detail for each event by ticking this box if you wish to override your profile details.
Feature Image: This is your main event image; recommended image size is 1920x739px.
Image Gallery: Add other images to be displayed on your event page, recommended size is 710x480px.
Video: Add embedded video links via YouTube or Vimeo.
Top Banner Display: This refers to what is displayed on the top banner of your event page at the Frontend. Select “Image” to display the feature Image or “Gallery” to display images from your image gallery.
Save Event And Continue:
When you save your event, it will appear in “My Listings” where you can duplicate, edit, publish, and trash your events.
Continue editing your event.
Setting Up Tickets
Click On “Ticket” To Add Tickets:
Select ticket type: Choose an option from “No Seat”, “Seat List” – a simple list of seat/ticket numbers and “Seat Map” – assigning seats to tickets.
Click on “Add new tickets” to create a class or category of tickets.
Enter your ticket price: Select “Free” if you are not selling tickets or enter a price for this ticket category.
Enter total number of tickets for your event.
Enter the minimum and maximum number of tickets that an individual can purchase.
Enter a start date and end date for ticket selling.
Add colours: Select colours for your ticket border, ticket label and ticket content.
Add a description: Let attendees know any information about their ticket e.g. General Admission, Early Bird, Standing, Standard, VIP, VVIP, Tier 1, Second Release etc. This will appear when buying this ticket online and on e-ticket PDF document.
Click “Add ticket logo” to add a logo to your ticket, recommended size is 130x50px and .jpg or .png format.
Enter a private description: This will appear when this ticket is purchased.
Click on “Save”: When you finish editing each Ticket Class/Category.
Click “Add new tickets” to create another class or category of ticket.
Seat List: If you select Seat List for your event, you need to enter a label of numbers for your seats e.g. A1, A2, A3, A4, B1, B2 B3, B4, C1, C2, C4, C4 and so on.
Set Seat Allocation: Tick “Yes” to allow attendees to select seat when buying tickets or “No” to auto-select seat when buying your event tickets.
Save Event And Continue.
Your event will save in “My Listings” where you can duplicate, edit, publish, and trash your events.
Continue editing your event.
Setting Up Seat Map
Click on “Seat Map” if required and continue:
Here, we require you to accurately describe the seating arrangement or seat plan of your event or venue that will be used for Seat Mapping of tickets.
Seat Map Information: Check to confirm that the Event Name, Category and Venue Name are the same information about your event.
Venue Layout Options:
Click on “Venue Layout” and select an option from the drop down menu.
Irregular shape? Select yes if the venue is shaped irregularly, or no if otherwise.
Length and Width: Enter the approximate dimensions of the event space if known.
Seat Plan per Ticket Options:
Click on “Add Ticket Option” to tell us about the seat plan for each ticket category that you have created when Setting up Tickets.
Click on “Ticket Type” and select an option from the list of tickets that you have created in the Ticket Section.
Table Type: Select the type of table from the dropdown list or none if no table is required for this particular Ticket Type.
Number of Tables, Table rows and Columns: Enter the total Number of tables required for this particular Ticket Type and the corresponding Number of table rows and table columns.
Table Alignment: Select how the tables should align with each other on a row from the dropdown list for this particular Ticket Type.
Number of Chairs per Table: Enter the number of chairs per table. If no table is required, enter the total number of chairs required for this particular Ticket Type as Number of Individual Chairs.
Number of Chair rows and Columns: Enter the corresponding number of chair rows and columns that make up the total number of individual chairs for this particular Ticket Type.
Chair Alignment: Select how the chairs should align with each other on a row from the dropdown list.
Additional Comments: You can add notes, comments, descriptions and any other vital details that you deem essential for your Seat Map.
Click on “Add Ticket Option” to give details of the seating arrangement or seat plan of all other Ticket Types. Repeat the steps above for each ticket class that you wish to add to your Seat Map.
Additional Items :
Click on “Add Item” to tell us about any additional item within your seat plan or event space that you will like to capture in the Seat Map. Selects an item from the list, enter the number of the item as Counts and give more details if necessary in Additional Comments.
Seat Map Attachment:
You can send us an arial view image of the seating arrangement of your event so as to have a more accurate description of the information entered above. The image can be a sketch, pictures, screenshot or diagrams that is a representation of the Seat Map for your event.
Click on the “Add Image” button and select the file from on your hard drive. You can upload multiple files or images of your seat plan.
After adding the image, and you are okay with all the information regarding your seat plan, click on “Save Seat Map”
Save Seat Map And Continue:
Your event will save in “My Listings” where you can duplicate, edit, publish, and trash your events.
Continue editing your event.
Setting Up Dates & Times
Click On “Calendar” To Add Dates And Times:
Choose a calendar option from either “Manual” or “Reoccurring” to set up your event start and end dates and times.
You can set up an event that occurs across multiple dates and times.
Or set up reoccurring events with multiple time schedules and variable dates.
Save Event And Continue.
Your event will save in “My Listings” where you can duplicate, edit, publish, and trash your events.
Continue editing your event.
Adding Coupons
Click On “Coupon” To Add A Discount Code:
This will open a section where you can create a discount code for each class/category of tickets.
Select “Add Coupon” to add a discount code. Your discount code must be at least 5 alphanumerical characters.
Enter Discount Amount: This is an amount or a percentage of the original ticket price to be discounted.
Set dates and times: Enter the start date and end date that apply to the use of this coupon.
Select a ticket type: That is the class/category of ticket that is applicable to the coupon. Tick “All ticket types” to apply coupon to all tickets or tick the class/category of ticket that coupon is applicable.
Enter the “Quantity” of tickets: This is the maximum numbers of tickets that the discount coupon is applicable.
Delete Coupon: Click to delete coupon.
Add Coupon: Click on this to set up another discount code for a different class/category of ticket.
Save Event And Continue:
Your event will save in “My Listings” where you can duplicate, edit, publish, and trash your events.
Continue editing your event.
Adding Staff Member
Click On “Team Member” To Enter Username To Scan QR Code:
Set up permission for a member of your team to scan QR code with our mobile app by registering a username.
Save Event And Continue:
Your event will save in “My Listings” where you can duplicate, edit, publish, and trash your events.
Continue editing your event.
Cancel Bookings
Cancellation Policy:
Click on “Cancel booking” to set up a booking cancellation policy.
You can choose to allow attendees cancel booking by ticking “Yes” or “No” and set a period when cancellation is allowed.
Save Event And Publish:
Your event will save in “My Listings” where you can duplicate, edit, publish, and trash your events.
Click on “Publish” if you have finished editing your event and a member of Seat4events team will review and approve your event in a few minutes before it goes live.
While your event is awaiting review by Seat4events, it will appear as “Pending” on “My Listings” of the organiser’s dashboard.
Click on “Manage Event” to view data reports on your events.
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